One place to run your music group

EnsembleBase helps music organizations, orchestras, choirs, bands, and other ensembles manage rosters, rehearsals, concerts, messages, dues, fundraising, tickets, and member replies from one simple home base.

Request Early Access

Accessible for any music group, capable enough for complex seasons

Rosters, schedules, dues, and concert details stay connected

Early access by invitation

For groups that make music together

Choirs

Orchestras

Bands

Chamber groups

app.ensemblebase.com

Spring Concert

Saturday, May 24, 2025 · 7:30 PM
Memorial Hall, Springfield

On track

118

Members

Missing replies

86%

Attendance rate

$2,450

Dues collected

Section status

Flutes

Full

Clarinets

Full

Trumpets

Need 1 sub

Horns

Need 2

Trombones

Waiting on 1

Tuba

Full

Percussion

Need 1

Messages & reminders

View all

Please reply to Spring Concert by May 22h ago

Rehearsal this week: Wed 7:00 PM1d ago

Concert attire: all black, no sneakers2d ago

Less chasing. Fewer spreadsheets. A calmer season.

Replace the roster spreadsheet, email lists, RSVP forms, dues tracker, concert checklists, ticket links, fundraising updates, and website changes with one place that keeps your group organized.

Roster.xlsx

118 members

Imported

Sections mapped

Emails checked

Invites ready

Import your roster from a spreadsheet

Invite members in minutes

Members reply by email or link

Before rehearsal

Know who's coming

Collect replies for rehearsals and concerts, see attendance at a glance, and send automatic reminders.

May7

Tuesday rehearsal

7:00 PM · Memorial Hall

82% replied

12 replies todaySend reminder

Message sections and lists

Message by section, instrument, role, or list. Important info gets to the people who need it.

To:Clarinet section · 14

Call time is 6:15 — use the stage door on Oak St. Parking notes attached.

Delivered to 14 members

Fill gaps before rehearsal

See open chairs and find subs before your ensemble is standing on stage.

Trumpet1 sub needed

Horn2 needed

Percussion1 needed

4 open chairsFind subs

During the season

Keep one current roster

Roles, contacts, instruments, sections, and notes stay current in one shared source of truth.

ARAshley RiveraFlute

DLDavid LinClarinet

MKMaya KimViolin

118 membersView full roster

Member portal for events and files

Members update info, reply to events, and find what they need without another admin thread.

My events2

Messages

Files & music

Open member portal

Music and files for the season

Store music, tracks, forms, and rehearsal notes in one place.

Spring Concert Program.pdf1.2 MB

Overture.mp38.4 MB

Rehearsal Notes - 4.30.pdf96 KB

24 filesView all files

Collect dues and payments

Collect dues, track payments, and send friendly reminders.

Collected$2,450 of $3,210

$760 outstanding · 9 membersSend reminders

Concert week

Manage concert details

Schedule, program, attire, parking, volunteers, and notes stay tied to the event.

Program & notes

Call time & arrival

Rehearsal schedule

Parking & check-in

3 of 4 ready

Coordinate volunteers and logistics

Assign roles, confirm help, and keep everyone in the loop.

Ushers6 of 6Confirmed

Stage crew4 of 4Confirmed

Hospitality3 of 41 open

View volunteer roles

Track tickets and supporters

Share ticket and donation links, track sales, and thank supporters.

Spring ConcertOn sale

Tickets sold186 of 250

Ticket revenue$3,720

Donations$1,120

View revenue dashboard

Connected tools

Public pages and embeds for your existing site

Use EnsembleBase as your full public website, or embed and link event, ticket, donation, and signup pages from the site you already have.

Full website

Custom domain, events, news, media, donations, and tickets.

Embeds and links

Event listings, ticket checkout, donation forms, and signup pages for your existing site.

Spring Concert

On sale

May 24, 2025 · 7:30 PM · Memorial Hall

Buy ticketsDonate

Website that stays in sync

Show events, tickets, donations, and updates on a full site or your existing site.

Ticketing tied to events

Sell tickets, track sales, and manage check-ins.

Fundraising and supporters

Run campaigns, accept donations, and keep supporter info in one place.

Dues and payments

Collect dues and other payments securely.

All connected to the concerts and people they belong to.

Made for ensemble leaders and administrators.

Whether you are a volunteer or on staff, EnsembleBase gives you time back to focus on the music.

Music directors

Ensemble managers

Choir and orchestra admins

Board members

Section leaders

Guides for the person who runs everything

Ticketing fees, dues collection, seating charts — written for volunteer administrators, with real numbers.

Browse all resources

Ticketing & box office

Ticketing fees compared: what a $20 ticket really costs on each platform

Money & fundraising

How to collect member dues without the awkwardness

Seating & staging

How to create an orchestra seating chart

Getting started

Switching is the hard part. So we do it for you.

Bring your ensemble operations into one connected workspace.

Request early access and tell us what your organization manages. We will follow up with the right next step.

Request Early Access